BYLAWS OF THE KITIMAT YOUTH SOCCER ASSOCIATION
Approved November 5, 2007
Article 1 – INTERPRETATION
In these by-laws, unless the context otherwise requires:
a. the term ‘Youth’ shall mean an amateur player who has not attained their 19th birthday in accordance with guidelines set forth by the British Columbia Youth Soccer Association.
b. the term ‘Director(s)’ shall mean the Directors of KYSA
c. the term ‘ Board’ shall mean the Board of Directors
d. the term ‘voting member(s)’ shall mean a member in good standing of the KYSA
Article 2 – MEMBERSHIP
All youth living in the Kitimat area are eligible for membership on an association sponsored team, subject to the approval of the Board, and on the payment of an annual fee. The fee is to be set by the Board at the beginning of the year.
Membership will be from May 1 to April 30 of following year.
The membership shall consist of registered youth players and their parent(s) and/or guardian(s). Membership may also include registered volunteer(s). Such members in good standing shall be called ‘voting members’. Registered youth players shall be ‘non-voting’ members.
Every member shall uphold the constitution and comply with these bylaws.
A person shall cease to be a member of the Association:
a. by delivering his resignation in writing to the Secretary of the Association or by mailing/delivering it to the address of the Association or,
b. on being expelled or,
c. on having been a member not in good standing for twelve (12) consecutive months.
A member may be expelled by the Association:
a. By a special Resolution of the Board
b. a notice of Special Resolution for Expulsion shall be accompanied by a
brief statement of the reason or reasons for the proposed expulsion
c. the person who is the subject of the proposed Resolution for Expulsion shall be given an opportunity to be heard at a special meeting before the Special Resolution is put to a vote.
d. an expelled member may appeal to the membership at the next general meeting
All members are in good standing except a member who has failed to pay his current annual membership fee or other subscriptions or debt due and owing by him to the Association and he is not in good standing so long as the debt remains unpaid.
ARTICLE 3 – MEETINGS
Meetings of the Board shall be held once a month on a date decided by the board. A majority of board members will constitute a quorum.
General meetings of the association shall be held at such time and place as the board may decide. Notification of meeting will be given to all members including time, day, place and nature of meeting.
Members of the association attending a General Meeting will have no vote on general business. They may present new business and speak to that business.
In-camera meetings of the Board shall be held at such time and place as the Board may decide.
ARTICLE 4 – ANNUAL GENERAL MEETING
The annual general meeting of the Association shall be held on or before the 31st day of October.
A quarum at any AGM shall be 12 voting members.
One parent or guardian of a registered youth player may have one vote.
Any parent or guardian of a registered youth player who wishes to vote at the Annual General Meeting must sign in before meeting starts and receive a voting card from the Secretary.
The Board will appoint a Nominating Committee.
The nominating Committee will announce the Annual General Meeting at least two weeks prior to AGM in the newspaper and will call for nominations for all positions that are open.
Any new business brought forward from the floor will be discussed and recommendations made to the Board.
ARTICLE 5 – ELECTION OF BOARD MEMBERS
Election of directors that will constitute the Board shall be made at the annual general meeting.
The directors so elected, together with the immediate past president shall constitute the Board.
Nominations for any vacancy on the Board may be accepted by the remaining members of the Board and will be voted on at an in-camera meeting of the Board.
ARTICLE 6 – BOARD OF DIRECTORS
The governing board of this Association shall be the Board of Directors so elected at the annual general meeting.
The Board shall consist of the 9 elected Board Members; President, Vice- President, Treasurer, Secretary, Coach & Player Development Coordinator, Referee & Field Allocation Coordinator, Registrar, Equipment Coordinator, and Sponsorship Coordinator.
The immediate Past President shall be a member of the board for the period of one year directly following their term as President.
The Board will appoint a Field Development Coordinator for a period that is set by the board. The Field Development Coordinator will be an advisory position to the Board and may attend all scheduled Board Meetings.
The Board may assign committees as deemed necessary for the present playing season.
Assigned committees shall have a chairman.
The President of the Board shall be ex-officio of all committees.
Except where special authority is given by the Board, such committees shall not take action until a report has been made to the Board and approved by the Board.
The term of office for a director of the Association shall commence immediately after the Annual General Meeting.
The positions of President, Vice President, Coach & Player Development Coordinator and Referee & Field Allocation Coordinator will elected in even years and the positions of Treasurer, Secretary, Registrar, Equipment Coordinator and Sponsorship Coordinator will be elected in odd years.
No Director shall be remunerated for being or acting as a Director but a Director shall be reimbursed for all expenses necessarily and reasonable incurred while engaged in the affairs of the Association and as pre-approved by the Board.
No member of the Board shall vote on any matter directly affecting him/her or any association team in which he/she is or will be coaching, managing or volunteering for. A conflict of interest shall be declared prior to any discussion or decision.
ARTICLE 7 – DUTIES OF DIRCTORS
Each member of the board shall carry out the duties of their particular position in accordance with the Association’s Duties of Board Members document, Appendix A of these Bylaws.
It shall be the duty and responsibility of the Board of Directors to maintain all Rules and Regulations, which govern the game of soccer amongst the members of the Association and those of BC Soccer Association.
ARTICLE 8 – DISCIPLINE
Inappropriate conduct reported by a referee shall be dealt with by the Discipline committee of the Association according to the policies of the BCSA.
Any registered player who is sent from the field of play for committing an inexcusable offence will be dealt with as per BCSA Discipline Policy.
The Board of the Association shall have the power to suspend, for violation of rules or any action tending to bring the Association into disrepute or to be against its best interest or the philosophy of the Association, any registered player, coach, referee or volunteer from participation in Association activities for a period of time considered proper by the Board.
ARTICLE 9 – FINANCIAL
At the end of the budget year, December 31, any net funds over $10,000 will be allocated to budget lines to be spent on Youth Programs and Equipment.
ARTICLE 10 – AMMENDMENTS
These by-laws may be amended at any Annual General Meeting. The club secretary, upon sign in, will provide a member’s voting status. No amendment or addition to these by-laws can be made which is not in harmony with the Association’s constitution. Amendments require a special resolution and a 75% pass of the members in attendance. There will be a 30 days notice of any amendments to the Bylaws.
Accepted and Adopted on this day Tuesday, February 17, 2009 at the Annual General Meeting of the Kitimat Youth Soccer Association